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The Best Time Tracking App for Salesforce: A Consultant’s Guide

Published on July 28, 2025.

We all know that every untracked hour is lost revenue. But logging time inside Salesforce? It can feel like a patchwork of disconnected tools, clunky apps, or time-consuming custom builds. Let’s cut through the noise.
In this guide, we’ll show you how to make time tracking in Salesforce simple.

PODCAST EPISODE 🎧

Listen to Unplugged: Effortless Time Tracking in Salesforce. A deep dive conversation that covers all you need to know about time tracking.

Feature Spotlight Unplugged: Effortless Time Tracking in Salesforce

by Klient PSA

What Are Your Real Options for Salesforce Time Tracking?

Here’s what the typical search journey looks like for a business leader or PM:

“Can Salesforce track time?”
“Best time tracking app for Salesforce?”
“How to build timesheets in Salesforce?”
“Salesforce PSA tool with time tracking?”

All good questions. But the answers are not created equal. So let’s break it down visually: 👇

Feature / Capability	Salesforce Time Tracking App	Klient PSA (Full PSA Platform)
Built Natively on Salesforce	✅ Yes (usually)	✅ Yes
Time Entry Grid with Project Context	⚠️ Basic	✅ Weekly grid, keyboard nav, copy from schedule
Approvals & Audit Trails	⚠️ Sometimes	✅ Built-in approvals & logs
Estimates vs. Actuals Tracking	❌ Not supported	✅ Integrated with project plans and real-time updates
Margin Visibility & Calculations	❌ Not supported	✅ Track cost rate, bill rate, and see margins per task/project
PTO, Vacation, and Holiday Handling	❌ Rarely included	✅ Fully integrated (auto-submits)
Project Management Integration	❌ Separate tool or manual	✅ Gantt, WBS, task panels, Kanban
Resource Planning & Forecasting	❌ Not included	✅ Heatmaps, capacity, placeholders
Reporting & Dashboards	⚠️ Basic	✅ Real-time, native Salesforce reports
Ongoing Support & Updates	✅ Limited	✅ Advisory team, roadmap evolution

Why Klient PSA Isn’t “Just Another Time Tracking App”

Klient PSA isn’t a timer widget bolted onto your CRM. It’s a full Professional Services Automation (PSA) platform built natively on Salesforce, designed to run your projects, time, billing, and resources—all in one place. That means:

You log time in context: task, project, resource plan.
Time flows into forecasting and billing automatically.
Your entire team—from PM to CFO—has real-time visibility.

This isn’t just about timesheets. It’s about connecting effort to impact.

What’s New in Klient PSA 50.5

We’re making time entry even faster, more accessible, and more collaborative.

✅ My Timesheet: Enhanced Keyboard Navigation

Navigate your timesheet grid with Tab, Shift+Tab, and Enter—no mouse needed
Quick entry of tasks, hours, and comments with full keyboard accessibility
Project & task dropdowns are now keyboard-optimized

Impact: Your team logs time faster, with fewer clicks & fewer excuses.

✅ Auto-Submission for Full Week Time Off

If your approved PTO + holidays = full scheduled hours (e.g. 40h), Klient PSA auto-submits your timesheet
No more “I forgot to submit” delays during vacation periods

Impact: Keeps approvals on schedule without requiring user input

✅ Auto Re-Share Timesheets on Project Role Change

If a Project Owner or Resource Manager changes, all relevant timesheets are automatically re-shared with the new stakeholder
Also applies to the “Recalculate Sharing” button

Impact: Keeps delivery running smoothly even when roles shift mid-project

Other Time Logging Features You’ll Love

Copy from Previous Week: For recurring tasks
Copy from Schedule: Pulls in what you’re assigned to
QuickTime (Global Action): Log time from anywhere in Salesforce
Start-Stop Timer: For real-time tracking
Mobile Logging: Log time from your phone or tablet
PTO Integration: Vacation, sick leave, and holiday time flows into resource forecasts automatically

👉 Learn more about Tasks & Time in Klient PSA

The Ripple Effect of Better Time Tracking

When your time tracking process works for your team, you unlock:

Faster, more accurate invoicing
Stronger project forecasting
Improved resource planning
Happier consultants and clients

No more chasing down hours. No more gaps in reports. No more delayed billing cycles.

Final Thought: You Don’t Need a Time Tracking App.

You need a smarter way to run delivery—and time tracking is just the start.
With Klient PSA, your team gets:

A centralized timesheet interface built for speed
Automation that saves hours and ensures accuracy
Full integration with project plans, billing, approvals, and forecasting

FAQ: Salesforce Time Tracking with Klient PSA

What is Klient PSA, and how does it improve time tracking and project delivery?

Klient PSA is a 100% Salesforce-native Professional Services Automation (PSA) platform that unifies time tracking, project management, resource planning, and financials. Unlike standalone time tracking apps, Klient connects time logs to every part of the delivery cycle—from task to invoice.

Individual contributors can log time easily through My Timesheet, with smart defaults, automated categorization of billable vs. non-billable, and mobile access.
Project Managers gain real-time visibility into team activity and availability, speeding up approvals and enabling accurate budget tracking.
Professional Services Leaders can track utilization, monitor project profitability, and forecast resourcing needs with confidence.

Klient PSA supports all major project types (Time & Expense, Fixed-Fee, Retainers, Recurring) and integrates with QuickBooks, Sage Intacct, and Xero to streamline billing and revenue recognition.

How does logging time off in Klient PSA benefit the organization?

Logging time off isn’t just about HR tracking—it’s a critical part of effective project delivery. With Klient PSA:

Contributors ensure their availability is reflected accurately, avoiding misassignments.
Resource Managers avoid scheduling conflicts and can proactively rebalance workloads.
Directors and executives get precise utilization data across both billable work and time off.
The business gains clarity, avoids delivery disruptions, and improves forecasting.

All time off entries go through a built-in approval workflow and automatically update project availability and utilization dashboards.

What are the different ways to log time in Klient PSA?

Klient PSA offers multiple flexible time logging options to suit your workflow:

My Timesheet Grid: The primary interface for weekly time entry with keyboard shortcuts, comments, and copy-from-schedule features.
QuickTime (Global Action Menu): Instantly access time entry or start/stop timers from anywhere in Salesforce.
Task-Specific Time Logging: Log time from within the task panel, Kanban board, or My Deadlines—perfect for deep focus or task-specific entries.
Mobile App: Capture time on the go using Salesforce mobile—ideal for consultants, field staff, or hybrid teams.

What are best practices for accurate and efficient time logging in Klient PSA?

To make the most of your Salesforce timesheet system, follow these proven habits:

Log time daily and submit weekly to avoid memory gaps and approval delays.
Track everything, even small tasks—missed minutes lead to missed revenue.
Use shortcuts like “Copy from Schedule” or “Previous Week” to save time.
Add clear comments—they improve transparency and can appear on invoices.
Be honest with your entries—log actual time worked, not estimates.
Follow internal policies—consistent practices ensure smoother approvals and reporting.
Track both billable and non-billable time to improve project visibility and identify process gaps.