Life of a Project: Fixed Fee with Installments with Sales Cloud

In this video, Dominic addresses managing fixed fee projects with installments in Klient:

N Creating projects from opportunities
N Inheriting opportunity info
N Editing and cloning lines
N Using dynamic list views
N Generating invoices

Understanding how to manage fixed fee projects with installments is crucial for efficient project billing and invoicing:

$Streamlining Project Creation: Easily create projects from opportunities, ensuring seamless transitions.
$Ensuring Data Accuracy: Automatically inherit opportunity information to maintain data consistency.
$Flexible Billing: Easily edit and clone billing lines to manage installments effectively.
$Efficient Invoicing: Use dynamic list views and Generate Invoice UI for streamlined invoicing.
$Standardizing Communication: Send invoices with standardized email templates, ensuring professional communication.

0:03 – Introduction
Greetings everyone! Dominic for another ‘How I Solved It With Klient’. Today I want to do an overview of how we can manage fixed fee projects with installments, from beginning to end. Here we go! A Klient fixed fee project can easily be created directly from an opportunity if we are using Salesforce Sales Cloud Native Objects. We can achieve that by relating our project templates to different opportunity products that we have in our system. Meaning that when we are changing a status or at the click of a button, we can have that project created automatically.

0:47 – Project Creation
This project will inherit the information from the opportunity products related, so that we have the information transferred automatically. Also on top of other components like Klient tasks and project assignments that have been created from our project template, we will have project billing lines so that we can proceed with the invoicing. If ever we need to change and create installments, we can easily edit and clone the existing lines. Editing the first project billing line we have, we can reduce the amount, set it as the initial amount, and then using the clone for that same line we can create a second installment with the remaining percentage to a later date.

1:40 – Managing Installments
Back to the project, dynamic list views will help us keep track of what needs to be invoiced. We can now proceed to the invoicing reaching the Generate Invoice UI, that will help us gather what is ready for invoicing. Selecting our project and creating the invoice will capture that information and generate an invoice record automatically. We can validate the information and generate the PDF to send the invoice directly from our system using the one click ‘Email send’ to the contact of the account and using an email template to standardize how we are sending our emails.

2:23 – Conclusion
Fixed fee project, from quote to cash in just a few screens. Thanks!