Evaluating a new software for your business can be a challenging process.
Software tends to be a substantial investment for companies, and as such, requires a comprehensive evaluation process to ensure the right product is selected. Choosing the incorrect software can be costly for a business, so it is important to evaluate options thoroughly in order to make the best selection possible and choose a software that will maximize your return on investment.
When it comes to Professional Services Automation (PSA) software, there are numerous products on the market to choose from. However, the software evaluation process can be made easier with careful preparation and an emphasis on the 3 following considerations throughout the evaluation phase:
1. For each software you evaluate, ask yourself, “Will this software solve the business outcomes that I’m looking to achieve?”
You may evaluate software with a multitude of fancy features and functionality, but unless those features help you achieve the business challenges you’re trying to fix, all of the functionality in the world isn’t going to add value to your company. You may find that a simpler product with less overall features, is actually the one that has the right functionality to achieve the outcomes you’re looking for.
Helpful Tip: Before you begin evaluating any PSA software, create a list of the outcomes your business is looking to achieve. Then make a list of must-have features that will help you accomplish your desired outcomes. You may also wish to make a secondary list of “nice-to-have” features that could add value to your business in other ways, but are not necessary for achieving your imperative business outcomes.
2. Include representatives from every department who will utilize the software in your evaluation process.
By including members of all teams that will utilize the software, you not only ensure that the final selection will achieve the outcomes needed by each team, but you also ensure you are getting buy-in from the people who will ultimately be using the software. If you select a software in a silo, you run the risk of certain departments choosing not to effectively adopt the software, which will ultimately affect your return on investment.
Helpful Tip: Select a key member of each department that will use the PSA software you select. Likely this will include at the very least a services team member, a finance team member, a sales team member, and perhaps an IT team member. Make sure that you clearly define what outcomes each of these departments hope to achieve with the software, and then evaluate options keeping in mind which ones have features and functionality that will be most beneficial to each team. To learn more about motivating employees to make effective use of a new PSA software, read our blog here, “Strategies to Encourage Employee Adoption of PSA.”
3. Know what questions you want to ask the vendors, and approach them with specific elements that you want their product demo to address.
If you don’t let the vendors you approach know what you’re looking for, they will likely overwhelm you with a flood of information about their product that isn’t relevant to your evaluation process. When you become overwhelmed with facts about products and find yourself reading through pages of information on various features and functionality, it can become difficult to determine what product is actually best for helping you solve your business challenges.
Helpful Tip: When you approach a software vendor, get right to the point. Tell them what business outcomes you need to achieve, let them know what functionality you’re looking for in a product in order to achieve this outcome, and ask them to set up a demo for you that will walk you through exactly how their product can help you achieve your desired outcomes.
If you’re evaluating a PSA software for your business and would like to see a comprehensive demo of Klient PSA, please contact us here: https://klient.com/request-demo/